In the future you may need to grant permissions to others or adjust who can access different parts of your site. Here’s how you can manage user accounts and control site access:

Adding a New User

1. Go to “Users” > “Add New.”
2. Fill in the user information, including username, email, first name, last name, and password.
3. Choose the appropriate role for the user (e.g., Administrator, Editor, Author, Contributor, Subscriber).
4. Click “Add New User.”

Editing an Existing User

1. Go to “Users” > “All Users.”
2. Click on the username of the user you want to edit.
3. Make the necessary changes, such as updating the email, changing the role, or resetting the password.
4. Click “Update User.”

Deleting a User

1. Go to “Users” > “All Users.”
2. Hover over the username of the user you want to delete and click “Delete.”
3. You will be prompted to reassign or delete the content created by this user. Choose the appropriate option and confirm the deletion.

User Roles and Permissions

Understanding user roles is crucial for managing site access effectively. Here are the default WordPress user roles and their capabilities:

Subscriber: Can manage their own profile and view content. Suitable for membership or subscription-based sites.

Administrator: Full access to all site features, including theme and plugin management, user management, and content creation/editing.

Editor: Can publish and manage posts, pages, and other content types created by any user.

Author: Can publish and manage their own posts.

Contributor: Can write and manage their own posts but cannot publish them. Posts must be approved by an Editor or Administrator.

Go to http://vistabyvirtus.ca/login

Enter your login credentials provided by the administrator.

Once logged in, you’ll be directed to the WordPress dashboard.

If you forget your password in the future, you can use the “Lost your password?” functionality below the login.

Once logged in, you will land on the Dashboard Screen. From here you can see many options in your menu along the left side. The main area that you will use to edit is: 

• Posts (Insights)
• Services
• FAQs
• Team Members
• Testimonials
• Media
• Forms
• Pages
• Appearance > Menus
• Company Details

When you are in the backend, click on the house icon on the top left of your screen to toggle between the backend and frontend.

This helps in quickly locating and editing specific pages.

The Media Library contains all of the images, videos, logos and PDFs that are on your site. As there is quite a lot of media on your site, it has been divided into categories to make them more accessible.

On the top of the Media Library, click on Add New. Then select the image or video that you want to upload.

The Upload option will open up and you can select or drag and drop images from your computer here.

Hovering over the image will show the formatting options. 

Clicking on the “x”  will remove the image. The “Pencil” helps you to edit the existing image. 

After removing the image, you can add a new one by clicking on “Add Image”

Add Image: Clicking here opens up the The Media Library.

The Media Library tab shows the images that are already on the website. 

To add a new image you would click on the “Upload Files” 

You can drag and drop or select files from your computer to upload.

Add Image: Clicking here opens up the The Media Library.

The Media Library tab shows the images that are already on the website. 

To add a new image you would click on the “Upload Files” 

You can drag and drop or select files from your computer to upload.

Recommended Pixel Sizes
Feature image sizes (landscape 1200 x 900 pixels)
Feature image sizes (portrait 900 x 1200 pixels)
Background image size (1920 x 1080 pixels)
Logo image size (200 x 100 pixels)
Thumbnail image size (150 x 150 pixels)

Image Formats
JPEG or PNG

Image File Size
Optimize every JPEG and PNG before uploading to improve website performance. Compressing images enhances speed without sacrificing quality. Use squoosh.app for effective compression without resizing images.

Most of the content on this site is in the form of paragraphs. In some cases, certain words have web links added to them. These links can take you to pages within the site or an external site. 

Saving all edits:
All page edits must be saved by clicking on the “Update” Button on the top right of the screen

To make your content more engaging and easier to read, you can format your text in various ways:

1. Bold: Highlight text and click the “B” button.
2. Italic: Highlight text and click the “I” button.
3. Headings: Use headings to organize content. Select the text and choose the appropriate heading level from the drop-down menu in the editor.
4. Lists: Create bullet points or numbered lists by clicking the respective buttons.

You can also add links to your content that would link to another page on your site (and internal link) or link to a different website (an “external link”)

To add a link to a certain word or phrase:

1. highlight the word or phrase you would like to add a link to.
2. Click on the “chain link” icon.
3. Paste in or search for the link that you would like to add.
4. Click on the link and press Enter.
5. To add an external link, follow the same steps as above, except after adding the link, make sure the “Open in new tab” option is selected.

To schedule a post:

1. Go to the Publish section on the right sidebar.
2. Click the current publish value. The image, the value is Immediately.
3. Set the date and time the post should be published on.
4. Select the Schedule button that appeared on the top bar.

To edit key global content areas on the website (such as links, footer copyright info, general contact info & location), go to Company Details in the left sidebar.

1. Edit the Company Details Content:
   • Social Media
   • Google Maps URL
   • Payment Portal URL
   • Joab Board URL
   • Contact Information
   • Copyright
   • Location

Group sections, blocks, and content together with the group block. It adds padding to the top and bottom of the section and centres the content on the page.

The option follow:

1. Default: no styling or background color
2. Midnight Reserve Background (blue)
3. Ledger Background (offwhite)
4. Gradient Background
5. Padding Small: decreases padding
6. Full Width: similar to Narrow but forces content beyond global width constraints
7. Narrow: Needs to be nested inside a Default or Coloured Group to be centred on the page with padding. Makes content width narrow; Does NOT centre content or add padding to the top/bottom.

Use the Columns block to display content side by side. This is a core WordPress block with no custom styles applied.

You can place most blocks inside each column, including text, images, buttons.

Column Styles:

• Default: No styling
• Card: Adds padding and consistent spacing between content
• Contact: No padding but consistent spacing between content

A few things to keep in mind:

1. Columns should be placed inside a Group block so that the content is properly centred on the page with consistent padding.
2. You can adjust the number of columns and their width ratios from the block settings in the sidebar.
3. On mobile, columns will automatically stack vertically.

Block includes:

1. Heading
2. Content: Edit in Preview Mode
   • Select the block and select the preview mode option shown above the block

Block requires:

1. Image: Background image
2. Content: Edit in Preview Mode
   • Select the block and select the preview mode option shown above the block

Do NOT include inside Group.

Block requires:

1. Content: Edit in Preview Mode
   • Select the block and select the preview mode option shown above the block

Do NOT include inside Group.

Block requires:

1. Content: Edit in Preview Mode
   • Select the block and select the preview mode option shown above the block

Do NOT include inside Group.

Block requires:

1. Image
2. Image Position: Left or Right
3. Background Colour
   • Midnight
   • Gradient
   • Paper
   • White
4. Content: Edit in Preview Mode
   • Select the block and select the preview mode option shown above the block

Do NOT include inside Group.

Block requires:

1. Testimonials:
   • Select from list of published Testimonials CPT items

MUST include inside Group.

Block requires:

1. Background Color:
   • White
   • Offwhite
2. FAQs:
   • Select from list of published FAQs CPT items

Do NOT include inside Group.

Block requires:

1. Content
2. Button

Services info comes from published Services CPT items.

MUST include inside Group.

Block requires:

1. Repeater Fields:
   • Title
   • Content
   • Button
   • Image

Do NOT include inside Group.

Block requires:

1. Team Members:
   • Select Team Members from list
   • All information displayed comes from published Team CPT items.
     
2. Content: Edit in Preview Mode
   • Select the block and select the preview mode option shown above the block

MUST include inside Group.

Block requires:

1. Contact Info Block
   Email, Phone, Address come from Company Details under Contact Information tab
2. Content: Edit in Preview Mode
   • Select the block and select the preview mode option shown above the block

Do include inside Group.

Molly Lux
Account Manager/Director
molly@rockandbloom.com